Asset Return Process in DigitalHRS

Initiating Asset Return

• An employee can return an asset using the mobile app (DigitalHRS) under the My Assigned Assets section.

• Alternatively, the admin can process the return via the web portal:

  • Navigate to Assets Listing.

  • Select the specific asset.

  • Go to Assignment History and click on Return Procedure for the most recent assignment.

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Choosing Asset Condition on Return

• When returning an asset, the condition must be specified:

  • ✅ Working Condition: Yes

  • ❌ Working Condition: No

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If Working Condition = Yes

• The asset is successfully returned in working order.

• The asset moves back to the Available Assets List.

• The asset can now be assigned to any other employee as needed.

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If Working Condition = No

• The asset is flagged as not working.

• It is moved to the Maintenance tab under the Assets Return menu.

• In the Maintenance tab, an option appears to mark Is Repaired.

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Once Marked as Repaired

• When the admin (or maintenance team) toggles Is Repaired to ON:

  • The asset is considered fixed.

  • The asset is automatically moved back to the Available Assets List.

  • It is ready to be assigned again to any employee.