> For the complete documentation index, see [llms.txt](https://cyclone-nepal.gitbook.io/digital-hr-user-manual/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://cyclone-nepal.gitbook.io/digital-hr-user-manual/asset-management.md).

# Asset Management

The Assets Management menu in Digital HR provides a platform for tracking and managing company assets. Here's how you can utilize this feature:

1. **Accessing Assets Management:**
   * Navigate to the Assets Management menu within Digital HR.
2. **Creating Asset Types:**
   * Define different types of assets that your company owns. This could include categories such as laptops, mobile phones, vehicles, etc.
3. **Creating Assets:**
   * Once asset types are defined, create individual assets within each type.
   * Specify details such as asset name, serial number, purchase date, and any other relevant information.
4. **Assigning Assets to Employees:**
   * Assign assets to specific employees within the organization.
   * Track which employee is currently using each asset.
5. **Managing Asset Usage:**
   * Keep track of asset usage and monitor any changes in assignment or status.
   * Update asset records as needed to reflect changes in ownership or location.

#### Importance of Asset Management

* **Resource Optimization:** Ensures that company assets are utilized effectively and efficiently.
* **Cost Control:** Helps in monitoring asset expenses and avoiding unnecessary purchases.
* **Compliance:** Ensures that assets are managed in accordance with company policies and regulatory requirements.

<figure><img src="https://1881533846-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5OqeZZjYvwaivvM2f2Lx%2Fuploads%2FFggcx2pKuPc5wGXjMNrB%2Fimage.png?alt=media&amp;token=91cb550b-8a90-4556-b547-9e176621b6bf" alt=""><figcaption></figcaption></figure>

Assets Return (New Feature)\
**Asset Return Feature**

With **DigitalHRS**, managing company assets is now easier than ever. Employees can conveniently return assigned assets directly through the **mobile app**, ensuring smooth handovers and accountability.

If an employee has not initiated the return via the app, **admins** can perform the return process through the **web portal**.

👉 **Important:**\
Before an asset can be returned, it **must first be assigned** to an employee. Returns are only possible for assets that have an active assignment record.

***

#### **How to Return an Asset (Admin)**

1. &#x20;Go to the **Asset Listing** page in the web portal.
2. Locate and select the specific asset you want to process.
3. Click on **Assignment History with Return Procedure**.
4. You will see a full history of assignments for the asset.
5. &#x20;Find the most recent assignment record — this will display the option to **Return Asset**.
6. Click **Return** and confirm the action to successfully process the asset return.

***

This ensures proper tracking of company resources and prevents untracked asset returns.